Check Requests and Deposits

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Check Requests

To submit a check request, forward the Check Request form and invoices/receipts to the Music Club treasurer, as instructed on the check request form.  If copies of invoices/receipts are submitted by email, please also forward any actual paper receipts to the treasurer for Music Club files.



Deposits


If your have a cash deposit to be made, submit the completed Cash Verification Form, along with the deposit, to the Music Club Financial Secretary, Violet Htoon.  Financial.Sec@arcadiamusic.org.

Fill in the following in the Cash Verification Form:

1)    Events/ Fundraising activity name

2)    Date collected

3)  Cash Deposit

  • Make sure that at least two people count the money together. This may include the event chairman or financial secretary if possible.
  • Keep a record of all funds counted using the Cash Verification Form
  • Ensure that all persons counting the money sign the “Cash Verification Form.” And sign.
  • After cash count and sign the verification form, put all cash in the envelope and seal it.
  • Do not keep money overnight at home and do not open cash envelope
  • Financial Secretary will take it to the bank and bank teller will count the cash
  • No middle man or extra persons handling cash transaction.
  • Money may be kept in a school safe.

Check Deposit

·        List all the checks collected in the Cash Verification Form

·        Count and reconcile total amount.

·        Both cash and check can be listed in the same form